Document management software enables organizations to collect, organize and store files in any format. Its powerful features help to create seamless workflows, reduce the manual data entry process, and streamline business processes. It also eliminates inconsistent information, communication issues and inefficient delays, as well as assisting teams collaborate without fear.
Documents can be tagged to help users sort information and locate it easily, regardless of whether they’re scanned or digitally sourced. This functionality also streamlines the lifecycle of documents, thanks to built-in workflows that automatically take it through pre-defined https://www.dokusoftware.com/cybersecurity-trends-in-document-management-software-in-2021/ steps to ensure smooth transition.
In an era where employees often work on projects outside of work–whether it’s for a customer meeting or a project launch, or a conference calls, document management systems offer a central repository that makes it easy to access and share files from anywhere. It also eliminates the necessity to search for files across a variety of devices or apps, as well as cloud-based platforms. This is a huge time-waster that can lead to lost opportunities and increased frustration.
Many document management software solutions provide an app for mobile devices that allows team members to capture information from remote locations, then transfer it to the central repository after internet connectivity is restored. Streamlined workflows with a secure interface, as well as an intuitive user interface can also help increase productivity. Hightail, for example, offers a free plan and affordable plans to creative businesses who rely on large video or image files. It also has offline mode so that team members can continue to work even without an internet connection and upload updates after they return to their office.