As as a manager, it’s your responsibility for you to ensure that your team members are organized. The multitude of work management tools available can make the task a bit overwhelming, but some of them are more efficient than others. It is crucial to determine which tools and processes are most appropriate for your team, and then to learn how to best utilize them.
The root cause of most organizational problems is a lack of prioritization. Trying to juggle multiple tasks at the same time can be distracting and ineffective, leading you to be wasting time on items that have no impact while my explanation ignoring high-value ones. To avoid this, it’s important to prioritize tasks according to their importance and the effort required to complete them. If you’re unsure of how to prioritize your tasks, begin by identifying your company’s overall strategic goals and organizational OKRs. Then, link your work to these overarching goals by linking your tasks to their respective deliverables and deadlines.
If your team has everything they require in one place, it’s easier to stay on top of projects and meet deadlines. Using project templates to streamline your processes and speed up review and approval processes is one method you can accomplish this. Also, creating checklists for repetitive tasks can save time and increase accuracy. Furthermore, when tasks are clearly assigned to individual team members it’s easy to determine who is responsible for moving each task forward. This can also stop a bottleneck that could occur when a single person is stuck on a small task while everyone else waits for them to start.